SotA Con - Austin 2017 (Oct 13-15, 2017)

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  1. Duke Ezekiel Cooper

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    October 13-15, 2017 (Confirmed)
    Calendar | Tickets
    Email: austin@sotacon.org

    What is SotA Con - Austin
    and why should you be there?

    Shroud of the Avatar Conventions (SotA Cons) are the brainchild of @Violation Clauth to bring the Shroud of the Avatar community together on a regional and global scale to facilitate fellowship and interaction among players and between the players and the developers. SotA Con - Austin is ground zero for interaction with the developers of Shroud of the Avatar where your ideas and input are on the front lines. Based in the beautiful city of Austin, Texas, Portalarium Inc. is the home of the Shroud of the Avatar development team that are quickly being recognized for ground breaking concepts throughout the industry. One of the most notable concepts that Portalarium is known for, is the company's willingness to embrace it's following as peers and value their ideas for development goals. It is considered by many to be a bold step, that all are invited to be a part of in the industry.
    Join us at SotA Con - Austin and take your place in history!



    Ticket & Donation Information (Tentatively)
    Donations & prices include processing fees
    * = Flexible
    Non Attendee Cloak Donations - $22.50: Available January 1, 2o17 thru August 1, 2017 -OR- until the limited supply of cloaks is exhausted.
    (All cloaks will be deliverable "after" the SotA Con is concluded)(1000 cloaks released)(10 Cloak maximum per Donation)($20,080.00 for SotA Con - Austin 2017)
    Once the number of Non Attendee Cloaks for Donation is exhausted, you will have to attend SotA Con - Austin 2017 to receive a digital cloak or purchase it from another player. This method insures that the cloaks will retain an intrinsic value in the future and if all Non Attendee cloaks are exhausted before August 1, 2017 it will give us a good jump on secure financing for SotA Con - Austin 2017. (All cloaks will be titled "SotA Con - Austin 2017")

    Early Bird Ticket - $44.00: Available January 1, 2017 thru April 1, 2017. These tickets will be released at a lower rate than all succeeding ticket sales and will grant admittance to SotA Con - Austin 2017.
    (Includes SotA Con - Austin 2017 Cloak)(125 Tickets Released*)(5 Ticket maximum per order - 1 Cloak per Ticket)(Sell Out = $6,066.00 for SotA Con - Austin 2017)

    SotA Con - Austin 2017 Ticket - $55.00: Available April 2, 2017 thru July 1, 2017. These tickets will be released at a premium rate and will grant admittance to SotA Con - Austin 2017.
    (Includes SotA Con - Austin 2017 Cloak)(100 Tickets Released*)(5 Ticket maximum per order - 1 Cloak per Ticket)(Sell Out = $5,086.00 for SotA Con - Austin 2017)

    Late Bloomer Ticket - $65.00: Available July 2, 2017 thru August 11, 2017. These tickets will be released at a above premium rate and will grant admittance to SotA Con - Austin 2017. These tickets will be the last opportunity to secure admission to SotA Con - Austin 2017.
    (Includes SotA Con - Austin 2017 Cloak)(75 Tickets Released*)(5 Ticket maximum per order - 1 Cloak per Ticket)(Sell Out = $3,017.00 for SotA Con - Austin 2017)

    Merchant Pass - $150.00: Available January 1, 2017 thru August 1, 2017. These tickets will be released to those that wish to secure admittance to and a merchant's table reservation at SotA Con - Austin 2017. Merchants will be responsible for securing their own selling permits in the state of Texas and those permits will be verified before the Merchant Pass ticket will be honored. In the event that your permit cannot be verified, the Merchant Pass ticket price will be refunded.
    (Includes SotA Con - Austin 2017 Cloak)(10 Tickets Released*)(1 Ticket maximum per order)(Sell Out = $1,408.60 for SotA Con - Austin 2017)

    Portalarium Tour Ticket - $350.00: Available January 1, 2017 thru August 1, 2017. These tickets will grant the holder privileged access as an honored guest which will include, but not limited to, a tour of the Portalarium Offices hosted by Lord British; an introduction to the developers, even the ones behind the scenes; an inside look at the creation and development of Shroud of the Avatar; an in depth explanation of the evolution of Lord British games from teletype to Shroud of the Avatar. The Portalarium Tour Ticket also grants admittance into SotA Con - Austin 2017.
    (Includes SotA Con - Austin 2017 Cloak)(12 Tickets Released)(1 Ticket maximum per order)(Sell Out = $3963.96 for SotA Con - Austin 2017)
    Hotel & Shuttle Service Information
    Hotel reservations and blocks will be at the attendee's discretion.
    We encourage individuals, groups, and guilds to secure the best rate possible for their budget.
    SotA Con - Austin 2017 will not be responsible for the reservation, acquisition of rooms, or shuttle service on the attendee's behalf.
    Below are several links to area hotels, taxi, and shuttle services within a reasonable distance.

    Convention Panels will be in:

    Springhill Suites by Marriott
    [​IMG]
    Reservation Link
    Direct Line to Reservation Hostess
    Beth Taddesse
    512-382-3935


    Calendar & Agenda Information (Tentatively)

    Sunday 1/1/2017 @ 12:00am CST
    Non Attendee Cloak Donations Available
    Early Bird SotA Con - Austin 2017 Tickets Available
    Merchant Pass Tickets Available
    Portalarium Tours Tickets Available

    Sunday 4/2/2017 @ 12:00am CST
    Early Bird SotA Con - Austin 2017 Tickets Expire
    Regular SotA Con - Austin 2017 Tickets Available

    Sunday 7/2/2017 @ 12:00am CST
    Regular SotA Con - Austin 2017 Tickets Expire
    Late Bloomer SotA Con - Austin 2017 Tickets Available

    Tuesday 8/2/2017 @ 12:00am CST
    Non Attendee Cloak Donations Expire
    Merchant Pass Tickets Expire
    Portalarium Tour Tickets Expire

    Thursday 8/12/2017 @ 12:00am CST
    Late Bloomer SotA Con - Austin 2017 Tickets Expire

    We will be using 2 locations for this event.
    Bigger Room added due to crowd size.

    Map To SpringHill Suites Austin North/Parmer Lane 12520 North IH-35 Austin, Texas 78753 USA

    Map To Renaissance Austin Hotel 9721 Arboretum Boulevard Austin, Texas 78759 USA

    Map For Travel Between Locations (15 mins approx.) SpringHill Suites Austin To Renaissance Austin Hotel

    Map To Portalarium For VIP Ticket Holders From Renaissance Austin Hotel


    Thursday 10/12/2017
    10/12/2017 @ 6:00am CST - SotA Con - Austin 2017 Advance Party start to arrive in Austin, Texas

    Friday 10/13/2017

    10/13/2017 @ 8:00am CST - SotA Con - Austin 2017 Opens (Spring Hill Suites)
    10/13/2017 @ 8:00am CST - Registration Open (Spring Hill Suites)
    10/13/2017 @ 8:30am CST - Breakfast Served For Hotel Guests (Spring Hill Suites)
    10/13/2017 @ 9:00am CST - Registration Open (Renaissance Austin)
    10/13/2017 @ 10:00am CST - Hospitality Room Opens / Open Bar Available (Spring Hill Suites)
    10/13/2017 @ 10:00am CST - Richard Garriott (Lord British) & Starr Long (Darkstarr) Welcome to Sota Con Intro (Renaissance Austin)
    10/13/2017 @ 11:00am CST - Robert Thompson (Dr. Bob) ,Richard Garriott (Lord British) and Mathew Anderson (Berek) Astronomy Panel (in-game and real life topics) (Renaissance Austin)
    10/13/2017 @ 12:00pm CST - Lunch Break (On Own)
    10/13/2017 @ 1:00pm CST - Scott Jennings (Lum the Mad) & Damien Foletto (Puuk) with Story Line (Renaissance Austin)
    10/13/2017 @ 2:00pm CST - Damien Foletto (Puuk) & Scott Jennings (Lum the Mad) Questing & More (Renaissance Austin)
    Folks needing to be on VIP tour with Richard will be asked to be At Portalarium for 2:00 PM SHARP!
    10/13/2017 @ 2:00pm CST - VIP Portalarium Tour hosted by Lord British (Portalarium)
    10/13/2017 @ 3:00pm CST - Keith Quinn and Dan Brennan "What The Puzzle?" Puzzles & SotA (Renaissance Austin)
    10/13/2017 @ 4:00pm CST - Sarah Dworken (Serafina), Rhys Romero (The Attenwood), Andrea Vinyard (Lexie) QA team: "This Game is Broken!" (Renaissance Austin)
    10/13/2017 @ 5:00pm CST - Happy Hour / Dinner - The County Line BBQ Map (On Own) (Additional event optional not included in ticket price)
    10/13/2017 @ 7:00pm CST - The Baron's Men Curtain Theatre - The Dead of Winter - Tickets - Map (Additional event optional not included in ticket price)
    10/13/2017 @ 930pm CST - Moonlight Cruise - Lone Star River Boat - Tickets - Map - (Additional event optional not included in ticket price)
    10/13/2017 @ 11:00pm CST - SotA Con - Austin 2017 Closes Day 1 - Hospitality Room Closes (Spring Hill Suites)

    Saturday 10/14/2017
    10/14/2017 @ 8:00am CST - SotA Con - Austin 2017 Opens - (Spring Hill Suites)
    10/13/2017 @ 10:00am CST - Hospitality Room Opens / Open Bar Available (Spring Hill Suites)
    10/14/2017 @ 8:30am CST - Breakfast Served For Hotel Guests (Spring Hill Suites)
    10/14/2017 @ 10:00am CST - Travis Koleski (List Rostov), Chris Wolf (Sea-Wolf) & Steve Zaldivar (SorcerousSteve) Take You On A Deep Dive In World Building With Q&A Part 1 (Renaissance Austin)
    10/14/2017 @ 11:00am CST - Travis Koleski (List Rostov), Chris Wolf (Sea-Wolf) & Steve Zaldivar (SorcerousSteve) Take You On A Deep Dive In World Building With Q&A Part 2 (Renaissance Austin)
    10/14/2017 @ 12:00pm CST - Lunch Break (On Own)
    10/14/2017 @ 1:00pm CST - Momento Mori guild sponsored visit to St. David's Children's Hospital - Map (Additional event optional )
    10/14/2017 @ 2:00pm CST - Chris Spears (ATOS) & Starr Long (Darkstarr) Topic(s) of their choice (State of SotA with Q&A ) (Renaissance Austin)
    10/14/2017 @ 3:00pm CST - Chris Spears(ATOS) & Starr Long (Darkstarr) Topic(s) of their choice with Q&A (Sota Con Post Mortem Q&A ) (Renaissance Austin)
    10/14/2017 @ 4:00pm CST - SotA Con - Austin 2017 Dance Party Setup (Renaissance Austin)
    10/14/2017 @ 4:30pm CST - The King's Feast - Catered by Nik's Italian (Spring Hill Suites)
    10/14/2017 @ 6:00pm - 9:00pm CST - SotA Con - Austin 2017 Dance Party With Mathew Anderson (Berek) & Sarah Dworken (Serafina) (Renaissance Austin - San Marcos Room)
    - Guild Introductions Meet & Greet
    -Meet The Devs / Avatars
    -Music with DJ Justyn of WRFB Radio Free Britannia
    - Costume Contest / Cosplay (Costumes Judged by Port Dev's) PRIZES!!!
    - Fan Fiction Contest
    -Raffle 50/50
    -Cash Bar
    10/14/2017 @ 10:00pm CST - Scare for a Cure - RETURN TO MUTANT WASTELAND - Tickets - Map (Additional event optional not included in ticket price)
    10/14/2017 @ 11:00pm CST - SotA Con - Austin 2017 Closes Day 2 - Hospitality Room Closes (Spring Hill Suites)

    Sunday 10/15/2017​
    8:00 AM to 3:00 PM - (optional) Post-SotA Con Picnic/Gathering at Castleton (Lord British's property)!! Come/leave anytime - Fishing, Brunch, Lunch, Tour, Hanging out - Bring/Get own food/beverages. POC: @Winfield

    7400 Coldwater Canyon Dr., Austin, TX, 78730

    10/15/2017 @ 3:00pm CST - SotA Con - Austin 2017 Advance Party departs from Austin, Texas
    Special Instructions for Attendees
    Costumes ARE encouraged.
    Badges will be issued and badge checks will be employed at SotA Con - Austin 2017.
    If you attend Scare for a Cure, please dress in old clothes and bring the largest trash bags you can find for the return trip to your hotel. You will be bloody. Stage blood does wash out.

    Refund, Chargeback, and Upgrade Policy

    No refunds will be available once purchase or donation is made except in special circumstances.
    Chargebacks will be pursued for favorable outcome.
    Upgrades will be permitted provided the upgraded ticket is available on a case by case basis.

    The upgrade procedure will be as follows:
    1. Your original ticket purchase will be refunded once requested and approved.
    2. You may then purchase the ticket of your choice.

    Staff Information & Event Manager Statement

    Portalarium:
    @Berek - SotA Con Liaison

    SotA Con - Austin 2017:
    @Duke Ezekiel Cooper - Event Manager, Portalarium Liaison

    Department Heads of Staff:
    @Violation Clauth - Senior Consultant, Portalarium Liaison
    @Brickbat - Public Liaison
    @Lazarus Long - Media, Marketing, Sales
    @jackalope - IT Director
    @Roper Docholiday - Head of Security

    Support Staff to Department Heads:
    @WindSilvermoon - Advertising - @Lazarus Long
    @Drake Aedus - Advertising - @Lazarus Long
    @Eternal Knight - Junior Consultant - @Violation Clauth
    @Winfield - Junior Consultant - @Violation Clauth

    All volunteers that wish to help with the setup of the event are encouraged to contact @Brickbat with a description of your strengths and what you're good at doing. Volunteers will be placed into areas of the event that are "needed", but we will do our best to place you into an area that matches your strengths.

    All private messages of general inquiry, please contact @Brickbat also, and he will either have the answer for you or can get the answer for you.

    All merchants, vendors, and media outlets, please contact @Lazarus Long

    All volunteers with security background, please contact @Roper Docholiday

    All volunteers with technical background (IE: internet, audio, video, etc.), please contact @jackalope

    All volunteers with customer service background and public relations, please contact @Brickbat

    All individual, group, or guild sponsored events that wish to be scheduled during the dates of the SotA Con, please contact @Duke Ezekiel Cooper
    Please understand that the time slots during the SotA Con are delicate and that your activity will be an "option" for attendees, not a required attendance.

    More information will be available soon, and we hope to see all of you at SotA Con - Austin 2017!​

    "I wish to extend to the entire world-wide Shroud of the Avatar community our staff's deep appreciation for your awesome support and for me personally, I intend to see SotA Con - Austin become an annual convention for the life of Shroud of the Avatar. This will not be a one time event. Whatever surplus funds that aren't used to finance SotA Con - Austin, will be presented directly to management of Portalarium INC., before witnesses, to further the development of Shroud of the Avatar at the conclusion of each annual event. I nor any member of the staff will ever profit from the community's generosity to fund this endeavor via ticket sales and donations so long as I am the event manager of SotA Con - Austin."

    With warm regards,
    Duke Ezekiel Cooper
    Event Manager, SotA Con - Austin 2017
     
    Last edited: Oct 24, 2017
  2. Duke Ezekiel Cooper

    Duke Ezekiel Cooper Avatar

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    SotA Con - Austin 2017 Ledger
    Income
    Gross donations & ticket sales.
    [​IMG]

    Expenses
    $248.17 - PayPal fees.
    $59.22 - eventbrite.com ticket processing fees. (December 2016)
    $86.02 - eventbrite.com ticket processing fees. (January 2017)
    $13.58 - eventbrite.com ticket processing fees. (February 2017)
    $32.22 - eventbrite.com ticket processing fees. (March 2017)
    $16.96 - eventbrite.com ticket processing fees. (April 2017)
    $9.24 - eventbrite.com ticket processing fees. (May 2017)
    $40.00 - 100 SotA Con Austin 2017 Attendee Badges
    $55.00 - 100 SotA Con Austin 2017 Pin On Button Commemorative Gift
    $15.00 - 100 Lanyards
    $2891.00 - 10 room hotel block with hospitality room for the nights of Oct. 13 & 14.
    $26.12 - eventbrite.com ticket processing fees. (June 2017)
    $45.00 - 100 Badge Holders
    $73.11 - 100 Necklaces
    $34.98 - eventbrite.com ticket processing fees. (August 2017)
    $837.39 - Catering for all SOTA-CON attendees from Nick's Italian Restaurant on Saturday Oct. 14 @ 4:00pm in hospitality room of Springhill Suites. (Tentatively)
    $570.28 - Hospitality room setup (B.Y.O.B. Bring Your Own Bottle Encouraged)
    $1637.38. - Renaissance hotel panel room & Dance Party Rooms - Oct. 13 & 14, Panels will be held in the San Antonio Room. Dance party will be held in the San Marcos room at 6:00pm with cash bar Oct. 14.
    $52.21 - Dry Erase Re-Usable Presentation Check
    $60.00 - Sound equipment for dance party
    $812.62 - Presentation Check to Portalarium, SOTACON-Austin 2017 UNDER Budget



    Balance Available for SotA Con - Austin 2017

    $0.00


    ZEKE'S MUSIC SCORE WHILE PLANNING



    Last Updated: 10/14/2017
     
    Last edited: Oct 14, 2017
  3. Duke Ezekiel Cooper

    Duke Ezekiel Cooper Avatar

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    Attendee Ticket Holders

    SOTA CON - Austin 2017 Cloak


    SOTA CON - Austin 2017 Attendee Ticket + SOTA CON - Austin 2017 Cloak

    1. Lazarus Long - NBNN / BMC
    2. CatherineRose - Momento Mori
    3. Violation Clauth - Order of Vengeance
    4. Audacity - Moongate Travelers
    5. Silis -
    6. Phule Anachron - Phoenix Republic
    7. Darthan Haj -
    8. Kal Knightwolf - BMC
    9. Robros Reh -
    10. Serafine Vreeswijk -
    11. Slydelle - N/A
    12. Siderious - N/A
    13. Ezekiel Cooper - BMC
    14. Paul Scar
    15. Ludger Longlastname
    16. Scela Scurza
    17. Arieus Coillmor - PRISM
    18. scroda
    19. LordDahz - EVL
    20. Merrik Dragon - Jade Dragons
    21. Rat - Order of Chivalry
    22. Winfield - PaxLair
    23. Waldo Ptolomy - Order of the Silver Serpent
    24. Asbury Baker - Moongate Travelers
    25. Brazzen - Moongate Travelers
    26. Thore Gundi - Moongate Travelers
    27. Dereck Visaard - Order of Chivalry
    28. Ox Null - Tater Tot Empire
    29. Brickbat - EVL
    30. Fruck Awesome - Moongate Travelers
    31. Jinggau -
    32. Eg Naro -
    33. Serion -
    34. Guidal Narthac -
    35. James Murphy - BMC
    36. Greagoir Pendragon - Druids and Bards of Dara Brae
    37. Sansa Pendragon - Druids and Bards of Dara Brae
    38. Engineer - Havoc
    39. Fionwyn Wyldemane - Pax et Veritas
    40. Pete TheNoob - Tatter Tot Empire
    41. Jackalope - BMC
    42. Liquid Sky - Moongate Travellers
    43. Elwyn Moon - Havoc
    44. Jothyn Walker - BMC / BMCM
    45. Xavier Starfall - BMC
    46. Gelerion -
    47. Jack SinAssist - NBNN
    48. Alexander - Ultima Online
    49. Easar Togita - Lux's Rifthikers
    50. Oakenhammer - Forgewright
    51. Seren - Forgewright
    52. Scavenger - BMC
    53. Obsidian Shade - BMC / Ultima Online
    54. Kor - Societas Eruditorum

    Merchant Pass + SOTA CON - Austin 2017 Attendee + SOTA CON - Austin 2017 Cloak

    Portalarium Tour + SOTA CON - Austin 2017 Attendee + SOTA CON - Austin 2017 Cloak

    1. Ravalox - Knights of Darkshire
    2. CatherineRose - Momento Mori
    3. Hex - Societas Eruditorum
    4. Thexedor Markhamm -
    5. Fenrir Jaegerson - Momento Mori
    6. Astor Cerberus -
    7. Cornelis Vreeswijk - Society of Shadows
    8. Scela Scurza -
    9. Turock Ockenshire -
    10. BloodOmen -
    11. Starman - House Serenite of Grunvald
    12. Waldo Ptolomy - Order of the Silver Serpent

    NOTE:
    If you don't see your guild name next to your name on the ticket holder list, please PM @Duke Ezekiel Cooper and it will be added.
     
    Last edited: Oct 10, 2017
  4. Duke Ezekiel Cooper

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    Reserved​
     
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  5. Ravalox

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    Note: my below question is really based on not knowing what the VIP cost will be, or the date which the cost will be determined.

    If per chance we purchase an Early Bird ticket, will we be able to upgrade to a VIP ticket later, or would we have to purchase an additional ticket?
     
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  6. Duke Ezekiel Cooper

    Duke Ezekiel Cooper Avatar

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    Excellent question. The right thing to do would be to allow upgrades, and would be, but the VIP tickets will go up the same time the Early Bird tickets do and will allow you guys to pick and choose. I just have to get a few fine details confirmed with Port before I announce the VIP tickets. I'm trying to get all kinds of "goodies" packed into the VIP ticket holder package.
     
    Last edited: Sep 16, 2017
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  7. Duke James Murphy

    Duke James Murphy Avatar

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    Nice!
     
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  8. Rhiannon

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    Yea! If I remember correctly, this Con was described as a developers Con. Is that the focus or is it for non-developers as well?
     
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  9. Duke Ezekiel Cooper

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    It will be a hybrid of the two. Yes, the developers will be there in every aspect that is confirmed through Portalarium as far as panels, Q&A sessions, etc., but the con will also be an opportunity for individuals, groups, and guilds to utilize their various groups and organizations to sponsor activities for the attendees. Please note that these activities will be an "option" for attendees as there will likely be other activities running simultaneously in the same time slot. SotA Con - Austin will not guarantee attendance of the attendees, because after all, the activities that have developer involvement will most likely take priority on most attendee's agenda of things to participate in or attend.
    And then of course, there is the P.A.R.T.Y...

    It wouldn't be SotA Con - Austin without some kind of madness and mayhem... ;)
     
    Last edited: Sep 17, 2017
  10. Duke Ezekiel Cooper

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    UPDATE 11/16/2017
    • Non Attendee Cloak Donations pushed back to January 1, 2017 to avoid 2016 tax repercussions.
    • Most ticket deadlines are pushed back to August 1, 2017 to avoid chargeback scams after convention date.
    • Ticket link added to OP, not live yet.
    • Convention area selected and is pending funds.
    • Ticket prices rounded to whole dollar amounts
    • Developer Panel plan formulated, relayed to Portalarium, and approved. (Pending names and subject matter)
    • Calendar and Agenda fluid and tentative pending funds raised.
    • Area hotels will be announced after deal is sealed with convention area manager.
    • Live entertainment pending. (Waiting on Call Back)
     
    Last edited: Nov 16, 2016
  11. Audacity

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    Will there be table dancing? If so, I will totally be there.
     
  12. Duke Gréagóir

    Duke Gréagóir Legend of the Hearth

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    Darn it! If you are there table dancing I will have to go just to see it...
     
  13. matpsch

    matpsch Lord of Animation SOTA Developer

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    I'm hoping table dancing and drinking songs are the core of the event.

     
  14. Vagabond Sam

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    Is there any thought to streaming or recording key sessions whether through video or audio?
     
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  15. EclipseMaiden

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    And butt slaps?
     
  16. Gabriel Nightshadow

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    Oh dear...only 12 Portalarium Tour tickets will be available?! :eek: Hmm....:(
     
    Last edited: Nov 17, 2016
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  17. Duke Ezekiel Cooper

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    The whole thing will be covered by stream and recorded.
     
  18. Duke Ezekiel Cooper

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    Per @DarkStarr
     
  19. Black Death

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    i will be there to stop the fights.. LOL.... if u had this in uo 97 there would be a brawl.... hey u are that guy who robbed my house deed... BAM!
     
  20. Ashwyn

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    October and November are the months for the Texas Renaissance Festival! Is Todd Mission far from Austin? It would be great to tie in a Festival day maybe the week before or after the Con. :)
     
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