Greetings, As with the latest news announcement of SotA Con I'm looking to try and coordinate efforts between the community and the coordinators in the simplest way possible. Our three primary coordinators are myself, @Winfield, and @Eternal Knight. Below is a list of information about the upcoming SotA Con event in Baltimore, MD. The mission statement of SotA Con To create a Shroud of the Avatar themed gathering so players and developers can come together, grow together, and share ideas. Official Websites: SotA Con: http://www.sotacon.org SotA Con East 2016: http://east.sotacon.org SotA Con Discord: https://discord.gg/QqeF36q Featured Guests @Lord British (Richard Garriott) @DarkStarr (Starr Long) @Berek (Mathew Anderson) Helpful Links ABOUT SOTA CON WHAT IS SOTA CON? SOTA WEBSITE SOTA CON WEBSITE SCE WEBSITE SCHEDULE SCHEDULE DETAILS REGISTER EXHIBITORS NEWS HOTEL & TRAVEL CONTACT US REGISTERED ATTENDEE LIST Details about the SotA Con East 2016 "Clasped Gauntlets Cloak" I'll be updating this post with current needs and requests. Please feel free to respond to this thread with things you can do to help make this the greatest convention possible! SotA Con Requests Projectors and Screens (we have one for the main conference room, thanks to @UnseenDragon, and I’m hoping for 1 or 2 additional ones for the exhibit room) Laptops (for the three rooms to run slideshows as needed. be okay with leaving your laptop unattended before offering! thanks!) Awnings/Table Decorations (for the exhibit room to help theme the room, additionally I’ll try to connect decorators with the exhibitors to help them directly, think of the merchants you see in Owl’s Head, Brittany, and Ardoris… we want to emulate that if possible!) Table Masters (think game master but willing to bring your own game that can be taught and played in less than 1 hour) Water Bottles and Coolers – I personally think it’s hugely important to keep everyone hydrated and healthy over this weekend. If you have an ice chest you can bring with a case of water bottles it would be GREAT! I’m looking to have about 5 different people bring 1 ice chest full each (ice + water bottles should cost around $10) more to come in the future! Ideas Share your ideas and I'll update this list! Please be liberal with thoughts and visions as this convention will be as great as everyone here wants it to be. I'd also like to be extremely transparent about the current demands on the coordinators and finances for the event. Financial Breakdown (updated 21-Sept-2016 @ 07:14 Eastern): Berek has requested $1,000 per developer in attendance to cover travel fees. The meeting rooms for the convention will cost about $3,000 for all 3 days with the commitment of at least 40 rooms rented for 3 nights (or 120 nights in any other configuration) using the group code. A discounted rate of $129/night has been provided for all who register with the event room to help facilitate this. Please ensure you associate your room rental to SotA Con!!! Current donations: $4,219 Current tickets: 55 Spent to date: $2,272 Current SotA Con banked balance: $1,947 Expected future expenses: $4,000 Delta to funding: -$2,053 Current tickets remaining: 105 Minimum additional, after fees, if we sell out: $2,517 Expected, after fees, at current sale rate****: $0 Coordinator Focus: @Violation Clauth Liaison to Portalarium Assign unmet tasks as needs dictate to people willing to assist Website / Social management Financial management VIP Contact Fills unmet needs @Eternal Knight Liaison to Hotel Local Events / Schedule management @Winfield Public Relations Content writer / review Really excited to see this is basically rolling downhill guys. I've spent the better part of my free time for the last year working on ideas and fallback plans so I could be ready to ensure this worked no matter how things went. I had expected a lot more initial support from some people than I recieved so it made actually sharing information more difficult. I cannot say we're going to do something until I know and I can't know until I say and I'm now in a catch-22. So the way I solved this is the way I will continue to solve this: invite everyone to share ideas, take the ideas to the coordinators regularly (try for weekly but ends up being about every other week usually). As to what it takes to be willing to facilitate one of these... the willingness to invest hundreds of hours of personal time and to take on tens of thousands of dollars of liability financially. Below I am listing prospect people who have mentioned their willingness to help head up a convention and have personally said they would take on the one listed below. I say prospect because we haven't taken the time to iron everything out and there hasn't been any rock solid planning yet. Until both that person and myself are ready to push out further information I would request waiting to move the ball forward on the future conventions. It is important to me to share that they are coming though so people realize we're not trying to leave regions out! SotA Con's Future SotA Con Central 2017*** I have had Brickbat contact me twice about wanting to help the SotA Con grow at GenCon into something new. He has assured me he's willing to take on this role so the Saturday at SotA Con East 2016 he will hopefully be ready to announce his vision for SotA Con 2017. I know that we've had a "SotA Con" at Gen Con every year for the last 3 years; however, Brickbat is envisioning something more from the sounds of it. I will start regular contact with him to help facilitate SotA Con Central 2017. (not confirmed with Portalarium. Due to potential degradation of the current SotA Con if I split focus I've elected to wait to split my personal focus. Projected to start focusing on helping with this in October 2016, current prospect to manage this is @Brickbat) SotA Con West 20??*** I have had someone else contact me about being willing to run a SotA Con West in the future. Currently we've not had much follow up but they have convention experience and are willing to be a lead for the event. (not confirmed with Portalarium. Due to potential degradation of the current SotA Con if I split focus I've elected to wait to split my personal focus. Projected to start focusing on helping with this in Summer 2017, current prospect to manage this is @P a n) SotA Con Dev 2017*** I've had this idea and have talked with about a half dozen people about it. Seems like it would be a smash hit if we got a weekend in Austin setup where we do a SotA Con type event but target specifically having the programmers, designers, and producers of the game attend and get really gritty in the tech. It will be a lot less expensive for devs since we'll be in their backyard and it will target an audience that should be able to afford travelling to the devs. (not confirmed with Portalarium. Due to potential degradation of the current SotA Con if I split focus I've elected to wait to split my personal focus. Projected to start focusing on helping with this in Summer 2017, current prospect to manage this is @Duke Ezekiel Cooper) SotA Con East 2018*** Stay tuned... we're already thinking about the future and having another SCE for other's to attend. Let's take it one step at a time though and make SCE 2016 into something great SotA Con Canada ????*** SotA Con Europe ????*** *If someone fills out their order on Eventbrite they're added to a list of registered users and assigned a ticket number. At this point I consider them a claimed ticket **If someone donates $25 or more with ANY method without specifically stating they do not want a ticket then I consider them to have purchased a ticket. At any point before October 11th if they ask for their ticket to be assigned to anyone I will honor that. I never want someone to think they purchased a ticket and not get one. ***Unconfirmed with Portalarium. Future project status. DLMB. Thanks! ****Sales from the last three days have dropped to 0. If no more tickets sell then no more funding would be added. I no more tickets sell. In addition, if no more rooms are rented there would be a $7003 penalty to not meeting the rooms on top of the expected $4000 in expenses.